Windows shortcuts in dark gray on the left, Mac shortcuts in white on the right. See also: The 54 Excel shortcuts you really should know and Excel shortcuts on the Mac. Download PDF. Activate access keys. Move to next ribbon control. Activate or open. Display AutoComplete list.
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Knowing some common keyboard shortcuts when working in Outlook 2016 can be a time saver. Here’s a comprehensive list that covers a lot of actions.
Knowing some common keyboard shortcuts when working in Outlook 2016 for Mac can be a time saver. When Microsoft introduced Outlook 2011 for Mac, many of the commands you were accustomed to in Entourage 2008 changed. The latest version, Outlook 2016, remains familiar if you upgraded from Outlook 2011. If you are coming from the Windows version of Outlook, you’ll feel more at home. Many interface elements work the same, along with unique features for the Mac such as Full Screen View and Split View support in El Capitan.
If you like to use the keyboard shortcuts to save time and be more productive, make sure to bookmark this page so you can always come back if you forget a shortcut or want to learn a new one.
Common Outlook 2016 Commands
Windows and Dialog Boxes
Search
Calendar
People
Tasks
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Editing and Formatting Text
Flagging messages, contacts, and tasks for follow up
If there are any missing, let us know in the comments. Also, check out our Outlook 2011 article for additional commands.
To use a keyboard shortcut, press and hold one or more modifier keys and then press the last key of the shortcut. For example, to use Command-C (copy), press and hold the Command key, then the C key, then release both keys. Mac menus and keyboards often use symbols for certain keys, including modifier keys:
On keyboards made for Windows PCs, use the Alt key instead of Option, and the Windows logo key instead of Command.
Some keys on some Apple keyboards have special symbols and functions, such as for display brightness , keyboard brightness , Mission Control, and more. If these functions aren't available on your keyboard, you might be able to reproduce some of them by creating your own keyboard shortcuts. To use these keys as F1, F2, F3, or other standard function keys, combine them with the Fn key.
Cut, copy, paste, and other common shortcuts
Sleep, log out, and shut down shortcuts
You might need to press and hold some of these shortcuts for slightly longer than other shortcuts. This helps you to avoid using them unintentionally.
* Does not apply to the Touch ID sensor.
Finder and system shortcuts
Document shortcuts
The behavior of these shortcuts may vary with the app you're using.
Other shortcuts
For more shortcuts, check the shortcut abbreviations shown in the menus of your apps. Every app can have its own shortcuts, and shortcuts that work in one app might not work in another.
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